WhatsApp Order Processing & Invoice Automation
You built a distribution business on relationships. But now you're managing 20 WhatsApp chats, a spreadsheet, and a stack of unpaid invoices — all at once. It doesn't have to work this way.
How it works today.
Orders arrive across multiple WhatsApp chats simultaneously — different retailers sending different messages in different formats at different times. Someone copies each order into a spreadsheet manually, checks stock levels in a separate system, generates an invoice in another system, and then sends it back via WhatsApp. Errors happen at every handoff. Payment follow-ups are done from memory or not at all. At the end of the day nobody can tell you exactly what was ordered, fulfilled, and paid.
How it works after automation.
Every order from every channel is captured automatically into one structured system. The AI engine reads the message, validates against stock, generates the invoice, sends it back via WhatsApp, and starts the payment follow-up clock — all without anyone touching a keyboard.
The automation behind the outcome.
Unified Order Capture
Every order from every WhatsApp chat, email, or message channel is automatically captured into one system — structured, timestamped, and ready for processing. No manual copying.
Automatic Invoice Generation
The moment an order is confirmed, an invoice is generated and sent to the retailer automatically via WhatsApp. Stock levels update in real time.
Payment Follow-Up Sequences
Every invoice triggers a follow-up sequence — a reminder at due date, another 3 days after, a final nudge at 7 days. All automatic. All logged. Nothing left to memory.
Does this look like your operation?
We map your exact order flow — WhatsApp channels, systems, and all — and show you where the time is going.